Features in each edition of AppointmentsEverywhere

 
Networking/Infrastructure Single-

Site

Multi-

Site

Enter-

prise

Hosted Web service – no server or database required
Web-based
Web-based
Web-based
Connects multiple sites or departments over the Internet
Runs on a single PC
Single PC
Scheduling Features Single-

Site

Multi-

Site

Enter-

prise

Multi-book up to 3 appointments in same time slot
Multi-book unlimited appointments in same time slot
Expand view of multi-booked appts on grid
“Find Appointment” logic for complex scheduling
Cut, copy and paste appointments
One-click group scheduling
Assign unique time lengths for each procedure
Manage unlimited resource schedules
Book recurring appointments
Drag and drop appointments
Flex scheduling (create custom grid view on the fly)
Pinning add any patient or resource to the grid)
Schedule patients at multiple sites
Schedule appointments with a rules database
Schedule multi-step procedures with one command
Schedule multi-visit protocols with one command
Scheduling Parameters Single-

Site

Multi-

Site

Enter-

prise

Block Times for non-patient activities
Hold time slots for specific appointment types
Hold time slots for specific appointment types
Schedule on a 24-hour wrap-around calendar
Patient Data Single-

Site

Multi-

Site

Enter-

prise

Quick Registration (no case data required)
Track insurance-authorized visits remaining
Track authorized days/treatments/money remaining
Store multiple patient cases
Automated wait list
Track required hours of treatment per day
Patient scheduling column
Viewing Single-

Site

Multi-

Site

Enter-

prise

Shortcut list of recently scheduled patients/groups
Pin a resource to see its schedule on multiple tabs
Pin a patient to see his/her schedule on multiple tabs
Flex tab (On-the-fly ‘scratch pad’ scheduling)
Schedule in multiple tabs simultaneously
See all of a patient’s past/future appointments
Complete audit trail for each appointment
View/arrange multiple resources on the screen
Mouse-over appointments to see details
Unlimited colors for coding appointments
Daily, weekly and monthly views
View appointments at other locations
Inpatient Demographics (Room, Wing, Unit, etc.)
TV Mode (for screens in common areas)
Workflow Single-

Site

Multi-

Site

Enter-

prise

Scan/save paper documents in the program
Save PC files (JPG, PDF, etc.) to a patient or case
Notify practitioners automatically when a patient arrives
Text practitioners automatically when a patient arrives
Assign tasks to staff and monitor status/completion
Automatically assign task to renew a referral/authorization
Reports Single-

Site

Multi-

Site

Enter-

prise

Run multiple reports at once
Print reminder letters, group reminders, mailing labels
Patient reports (new patients, activity, cases, etc.)
Resource reports (i.e. productivity, outcomes)
Group reports (list, member status)
Daily reports (check-ins, no-shows, cancels, etc.)
Authorization reports (appts w/out auth, remaining visits)
Statistical reports (visits, cancels, resource usage, etc.)
Referral reports (by , source, zip code)
Lists (diagnoses, insurance plans, procedures, etc.)
Recall/wait list reports (completed, status, etc.)
Patient financial reports (payments by date, etc.)
System administrator reports (security, users, etc.)
Charting reports (discharges, missing charts, etc.)
Billing reports (unbilled, pre-bills, etc.)
Trend reports (new patients, discharges, etc.)
Collections reports (co-pay, insurance, etc.)
Track reasons for all cancels and no-shows
Break down reports by department/location
Break down reports by organizational hierarchy
Security/User Configurations Single-

Site

Multi-

Site

Enter-

prise

Medi-Cal Compliance
HIPAA Compliance
Set unique time slot lengths for each resource
Individual user logins with variable access rights
Create an unlimited number user security profiles
Customized data access (edit/read-only/no access)
Designate unlimited resource types
Each user can create a custom schedule view
Create daily/weekly/monthly templates for a resource
Define custom labels for many fields
Select custom client information in appointment cells
Map the program to match your organizational hierarchy
Optional Features Single-

Site

Multi-

Site

Enter-

prise

Web-based patient portal
Automated text reminders to patients, practitioners
Automated telephone appointment reminders
Automated email appointment reminders
HL7 Interface for HIM/HIS systems
Integrates with popular EMR/documentation systems
Integrates with many popular billing solutions
Supports Web-based/printed home exercise systems

Testimonials

"You have a really wonderful product, matched only by your service. Can’t tell you how pleased we have been with all aspects of the software and your company. Thanks again for everything!"
Julie T. Anné, Ph.D., Founder & Clinical Director, A New Beginning, LLC
"The text messaging works beautifully. In fact it paid for itself the first day: we had two patients say they would have missed their appointment if they hadn’t gotten the text message."
Trevor Powell Illinois Dermatology Institute, LLC
"Our reception staff loves the ease of use of the system we have, and the counselors like the fact that they can book appointments themselves."
Dr. Greg Snodgrass, Director, Southwest Texas State University